ACCOUNTS RECEIVABLE

 

 

CUSTOMER FM

Customer File Maintenance is used to add, change, and delete customer information and to view current balance and history information.   Address labels for mass mailings can be generated and merged readily into MS products.  Free form messaging is available for notes/comments that can be referenced later.  Days sales outstanding can be calculated based on a user defined time frame.  High, low, and average amounts are displayed along with all of the detail used in the calculation.  Options are available to omit individual invoices & credits from the DSO calculation.  A useful tool when negotiating with customers.

 

TERMS CODE FM

Define credit terms based on the number of days before the balance is due.  Used to automatically calculate and age invoice due dates.

 

TRANSACTION CODE FM

Setup a code for each type of AR transaction that may occur.  I.E. payment, credit, write-off, etc.  Allows easy reporting and analysis on all AR activity.  

 

CASH RECEIPTS/ ADJUSTMENTS ENTRY

Cash Receipts/Adjustments Entry allows payments and adjustments to be applied to customer accounts. The screen allows the user to select how the cash will be entered by answering some questions in the header portion of the screen. The user can exit without applying entire check, thus allowing corrections, but the check/adj will not be updated until entire amount is applied.   The many options available for applying cash allow the user to handle large accounts that have a lot of activity with the same ease as small accounts.  Cash can also be applied at a line item level to provide sales commissions based on cash receipts.

 

INVOICE/CREDIT MEMO ENTRY

Allows creation of invoices or credit memos that will directly update the cusotmer account only, without affecting inventory.

 

CUSTOMER INQUIRY

Customer Inquiry is used to view credit memos, invoices, payments, and adjustments (both open and fully applied), and details regarding a specific invoice/credit/payment for a specific customer. Messages that were entered during cash receipts entry are also available for viewing.

AGING REPORT

Aged Open Item Report prints a list of open invoices or a summary total of all invoices, showing the various aging periods. The system calculates aging based on the difference between period cutoff date and item due date or invoice date, depending on the selection made.   Options are available to allow you to reprint an aging from a prior time period.

 

STATEMENT PRINT

Used to print customer statements for mailing, emailing, or faxing. 

 

AR DETAIL REPORTS

The Accounts Receivable detail reports are four reports, that report on the database activity for Account Receivable payments, invoices, credit memos, and adjustments

 

MONTH END RECONCILE REPORT

Report that gathers all AR data in a summary report.  Calculates last months ending balances, current month sales, current month cash receipts, and current month balance.  Shows any differences in calculated balance and actual aging balance to assist in reconciling the GL with the AR sub-module.  Differences are caused by items getting posted to prior periods but aging in the current period. 

 

CASH RECEIPT HISTORY REPORT

Print a list of cash receipt activity for any time frame for selected or all customers.